Remove paperwork from your business expense process by taking employee claim digital with online solution.
Digital expense management makes reimbursing employee claims fast, accurate, and traceable. Streamline staff claims processes by sending approved claims direct to payroll.
Enjoy easy setup of different types of claims and policies specific to your business. Choose a monthly claim cut-off date, claim limits per expense type, and customise based on office or employee groups.
Key in the expense payment currency and Swingvy will do the math for you. Swingvy can calculate expense conversions in 75 currencies, so employee claims are covered no matter where your team go!
Employees create expense reports for customisable time periods, and add expenses to these reports as they happen. Consolidated expenses can then be submitted in bulk for approval and payment.
Employees can view and manage expenses and reimbursements through their secure dashboard login or Swingvy mobile app. Digitizing expense claims allows for easy review of expenses and historical claims.
Create a multi-level approval workflow to suit your business policy. Approvers get notified via email or push notifications from the Swingvy mobile app of expense submissions and approve from either channels.
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Approved expense claims can be pushed directly into Monthly, Mid-month or Ad hoc payrolls so all payments can be made at the same time.
Swingvy’s expense claims management platform is for any businesses who are looking for a simple and secure cloud-based platform to process employee expense claims.
Swingvy’s HR and expense claims management platform caters to small to medium businesses, from 2 to 100 employees, across a wide range of industries. If your company has more than 100 employees, get in touch with our team for a free customised evaluation of the needs of your business.
The benefits of using a cloud-platform and moving away from paper based submissions is that employees and approvers can access the platform from anywhere – especially important as business shift to remote and flexible working environments. Digitising expense claims also ensures a long-term record of receipts and claims submission and payments.
Using Swingvy as a platform to manage expense claims has the added benefit of giving you access to a full-suite HRMS and payroll platform, where all HR modules are connected.
Approved expense claims can sync directly with payroll to streamline all HR processes. Swingvy’s expense claims management system has multi-currency support. Employees simply key in the payment currency and Swingvy will do the maths for them. HR administrators in the Swingvy system have the ability to set multi-level or custom expense claims approval workflows according to the companies unique policies.
Employees can securely log into their personal dashboard in the Swingvy HRMS. Under the claims module, employees can create an expense report, and add claims by upload expense receipts, selecting the claim type, transaction date, amount and payment method.
Once saved, the report with claims can be submitted to their pre-set approver. Using Swingvy’s free HR mobile app, employees can directly take a photo of a receipt within the app, or seamlessly upload documents from their photo library. The expenses are added to a report which is submitted to an approver in just one tap, simplifying the claims process and user experience.
Once an expense report is submitted, the approver will receive a push notification to their mobile, and an email notification where they can view, approve, or decline the expenses. Once an expense claim is approved, this is pushed directly to the payroll module to be paid with the next pay run.
Swingvy Claims is included in our Premium plan (S$5.00 pe/pm). If payment is made annually, you’ll enjoy a 15% discount. For detailed pricing information and a pricing calculator for your business needs, visit our pricing page: https://www.swingvy.com/sg/pricing
Swingvy Premium plan includes free onboarding training and access to ongoing customer support.
Learn why Singapore SMEs trust Swingvy to manage their expense and claims.
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